How to make a work plan?
At every job, the employees of each link, especially the managers, need to draw up a work plan. With him it is much easier then to conduct the production process and monitor its progress. Therefore, it is very important to know how to make a work plan.
All international management systems recommend making a plan so that you can be as clear as possible. Everything should be indicated in it so that the work goes without overlaps and “misunderstandings” of all those involved in the process. The simplest advice on how to make a work plan is to draw a table with many lines and columns, depending on the amount of work to be done. So first about the columns. The first will be called "Number in order." In it you will put down the numbers constituting the whole process from one to infinity, as required. The second column is “Event Name”. For example, in an advertising campaign, such events may be as follows: market analysis, conducting a sociological survey,drawing up a list of promotions, writing scenarios of stocks, drawing up and calculating the budget, placing promotional materials in the press, holding an exhibition of products, conducting tastings for the press, etc. The third column is the deadlines. It can be specified as one day and a specific time (from 8 to 10 hours), and may be whole periods (1.2 weeks). The fourth column is responsible. Here you will write the names of those responsible for each stage of the campaign. The fifth column is the minuses of the stage and the ways to minimize them, the sixth column is the pros and the ways to strengthen them. For example, a minus may be the high cost of renting a hall for a presentation, and the way to minimize these costs is an agreement with the owners of the hall on a joint action, so the costs will be reduced by half. In the pros, you will have accessibility to every citizen visiting the tasting, this effect should be enhanced by additional advertising and display of the expanded range. These are elements of strategic planning, but they are very necessary to make your plan literate and work. Once you have filled out such a blank, you can understand how to make a work plan for the department.The main thing is to clearly understand the goal and the intended result of the team’s work in numerical terms.
Personal plan for the day
Any manager does not need to explain how important it is to make a daily plan. It always lacks one thing - time for all things. Therefore, it is necessary to determine the priorities for each of the cases. Take a piece of paper and draw it in 4 pieces. In the upper left corner write all your business, the most urgent and important. In the upper right - urgent and not important. In the lower left corner are not urgent and important, and in the lower right - not urgent and not important. Think carefully in what part of the sheet to write each of your cases for tomorrow and put them in the table. You need to start urgent and important tomorrow in the morning without delay. Urgent and not important assign your deputy. In the afternoon, you will be doing things from the “not urgent and important” list. And you can assign cases from the lower right list to the secretary in the morning, and check the implementation in the evening. By the way, in the evening, leave 20 minutes to work out a new to-do list.